Zoho Projects partner in the USA · Los Angeles, CA
Plan the job, watch the critical path, bill the hours. One app, one schedule everybody trusts.
We’re certified Zoho Projects consultants, led from Glendale in the Los Angeles area. We build your project templates, Gantt schedules and approval flows, move your work out of Asana, monday.com, Smartsheet or Microsoft Project, and connect timesheets to Zoho Books so billable hours turn into invoices. Then we train your project managers and stay on for support.
Advanced PartnerCertified Zoho Projects consultants
01Why Zoho Projects
Zoho Projects gives you a real schedule on top of the task list: Gantt charts with all four dependency types, a critical path, baselines, timesheets with approvals, and budgets that track earned value. It costs $4 per user a month on Premium, billed yearly, and it’s free for up to 5 users. These are the six reasons we put in front of US agencies, contractors and service firms.
Link tasks with finish-to-start, start-to-start, finish-to-finish or start-to-finish dependencies. On Enterprise, Zoho Projects marks the critical path and saves baselines, so you can see which slip moves the end date and how far you’ve drifted from the plan.
Critical path & baselines: Enterprise, $9 a userPeople log time with a timer or by hand, managers approve timesheets (multi-level approvals on Premium), and the Zoho Books integration invoices the approved hours. Fixed-fee job? Invoice by milestone instead.
Task Blueprint turns a status change into a process: who can move a task, which fields must be filled first, and who gets told. Design review, change orders and QA sign-offs happen in order, every time.
Premium includes project budgets with earned value, so you see cost and schedule performance before the job runs over. The portfolio dashboard on Enterprise rolls budget health up across every project.
Zia, Zoho’s AI (now also called SI, super intelligence), summarizes long task comments, drafts tasks and subtasks, translates and surfaces insights, starting on Premium. It can also connect outside AI / SI models through MCP.
Premium is $4 per user a month billed yearly, Enterprise $9. Teams of up to 5 can start on the free plan. You can license the field crew and the back office without arguing over seats.
Asana Starter: $10.99 a userZoho Projects also plays well with the rest of Zoho. Won deals in Zoho CRM can start a project, hours bill through Zoho Books, files live in Zoho WorkDrive, and all of it comes in the Zoho One bundle.
02Kickoff to sign-off
Here’s a fixed-fee website rebuild for a client, the way we set it up in Zoho Projects for US agencies and service firms. Each phase (Zoho’s new name for a milestone) is a checkpoint with owners, approvals and hours behind it. Scroll along the ribbon and watch the project move from kickoff to the final invoice.
Week 1 · Kickoff
Milestones, task lists, owners and due dates come from the agency’s template. The client joins as a client user and sees only what they should.
In Zoho Projects: Templates · Client users
Week 2 · Discovery signed off
The discovery thread runs long. Zia summarizes it into decisions and open questions, and the client approves the scope right on the milestone.
In Zoho Projects: Zia · Comments
Week 4 · Design approved
Every design task moves Draft → Internal review → Client review → Approved. The task can’t jump ahead until the reviewer fills in the approval note.
In Zoho Projects: Task Blueprint
Week 7 · Build complete
A front-end developer is booked at 130% for two weeks. The PM moves three tasks to a teammate with room, and budget vs. actual hours stays green.
In Zoho Projects: Workload · Budget
Week 8 · Testing closed
The client logs issues during testing. Each one gets an owner, a severity and a due date in the built-in issue tracker, and closes with a note on what changed.
In Zoho Projects: Issues
Week 9 · Launch & sign-off
The client signs off, and the final milestone invoice goes out through Zoho Books. The baseline report shows the plan against what really happened, for the next quote.
In Zoho Projects: Milestones · Zoho Books
Sample data. Project, people and amounts are made up for illustration.
03Try it · sample data
In Zoho Projects, dependent tasks move with their predecessors, so one late task can push the whole job. Pick a task in this office build-out, then delay it or speed it up. Tasks on the critical path move the handover date. Tasks with slack don’t, until the slack runs out.
Suite 300 tenant improvement · Irvine, CA Sample
04Switching tools
A Zoho Projects migration keeps your open work and the history you care about. Pick the tool you use today and see where each piece lands. We move projects, tasks, owners, dates, dependencies and files, rebuild your automations as Blueprints and workflow rules, and switch over between projects, so nobody loses a week.
See the full Asana migration plan →
| In Asana | In Zoho Projects |
|---|---|
| Workspace & teams | Portal & project groups |
| Projects | Projects |
| Sections | Task lists |
| Tasks & subtasks | Tasks & subtasks |
| Milestones | Phases |
| Timeline & dependencies | Gantt & dependencies |
| Rules | Workflow rules & Blueprints |
| Portfolios | Portfolio dashboard |
Moving from monday.com? See every Zoho migration →
| In monday.com | In Zoho Projects |
|---|---|
| Boards | Projects |
| Groups | Task lists or phases |
| Items & subitems | Tasks & subtasks |
| Status columns | Custom statuses |
| Other columns | Custom fields |
| Gantt & timeline | Gantt with dependencies |
| Automations | Workflow rules & Blueprints |
| Time tracking column | Timesheets with approvals |
Moving from Smartsheet? See every Zoho migration →
| In Smartsheet | In Zoho Projects |
|---|---|
| Workspaces | Project groups |
| Sheets | Projects |
| Parent & child rows | Task lists, tasks & subtasks |
| Predecessors | Task dependencies |
| Gantt view | Gantt with critical path |
| Approval workflows | Task Blueprint |
| Reports & dashboards | Reports & portfolio dashboard |
| Attachments | Documents or Zoho WorkDrive |
Moving from Microsoft Project? See every Zoho migration →
| In Microsoft Project | In Zoho Projects |
|---|---|
| .mpp schedule | Project with Gantt |
| Summary tasks | Task lists & parent tasks |
| Milestones | Phases |
| FS, SS, FF, SF links | The same four dependency types |
| Baseline | Baselines |
| Resources | Users & resources |
| Calendars | Business hours & holidays |
| Planner boards | Kanban board view |
Moving from Spreadsheets? See every Zoho migration →
| In Spreadsheets | In Zoho Projects |
|---|---|
| Project tracker tab | Projects with owners & dates |
| Task rows | Tasks with assignees |
| Color-coded status | Custom statuses |
| “Waiting on” column | Real dependencies |
| Hours log | Timesheets |
| Budget tab | Project budget |
| Weekly status email | Dashboards & status updates |
05Zoho Projects pricing in the US
Zoho Projects is priced per user. Billed yearly, Premium is $4 per user a month, Enterprise $9 and Ultimate $14. Billed monthly, they’re $5, $10 and $15. Teams of up to 5 can start on the free plan, with a limit on projects. Tell us your team size, how you schedule work and how you’d pay, and the advisor matches a plan with Zoho’s US price.
06License cost calculator
Because Zoho Projects pricing is per user, the math is simple. Move the slider to your headcount and pick a plan. If you know what you pay per user for Asana, monday.com or Smartsheet today, type it in and we’ll show the yearly difference. The Zoho side uses Zoho’s published US per-user rates, in USD before tax.
Zoho Projects per year$1,620$135 per month
Your current tool per year$0
Get a fixed-price setup quoteZoho’s US list prices in USD, per user per month, before tax. Read-only users and resources are available as add-ons on some plans. Building your templates, Blueprints and timesheets is our own fixed-price work, written into a signed BRD.
07Zoho Projects vs the usual suspects
For a team that needs a real Gantt schedule with dependencies, Zoho Projects is usually the cheapest of the five by a wide margin. Here’s what each charges a US team per user per month, billed yearly. The middle column is the plan most project-driven teams end up on once they need schedules, time and workload.
| Project tool | Cheapest paid plan | Plan for scheduled projects | Higher plan | Worth knowing |
|---|---|---|---|---|
 Zoho Projects | $4Premium | $9Enterprise, critical path & baselines | $14Ultimate | Free for up to 5 users. Timesheets and budgets from Premium |
| Asana | $10.99Starter, timeline view | $24.99Advanced, time tracking & workload | QuoteEnterprise | Some add-ons, like timesheets and budgets, cost extra |
| monday.com | $9Basic | $12Standard, Gantt & timeline | $19Pro, time tracking | 3-seat minimum, and seats are sold in bundles |
| Smartsheet | $9Pro | $19Business, timeline & workload | QuoteEnterprise | Free viewers. No permanent free plan for new teams |
| Microsoft Planner | $10Planner Plan 1 | $30Planner and Project Plan 3 | $55Plan 5 | Dependencies and the desktop scheduler start at Plan 3 |
Fifteen people with critical path and baselines on Zoho Projects cost $3,780 a year less than Microsoft Planner and Project Plan 3. On Premium, at $4, the same team pays $720 a year.
Where another tool can make sense: if your whole company lives in Microsoft 365 and your schedulers already know Project desktop, Planner and Project Plan 3 keeps them in familiar ground. A marketing team that wants pretty boards and little scheduling may like monday.com. And a finance-heavy PMO that runs everything in grids might stay on Smartsheet. Show us how your PMs plan today and we’ll say on the first call which tool suits them.
Per-user list prices in USD a month, billed yearly, before tax and promotions. Asana, monday.com and Smartsheet can change their seat prices and minimums, so we re-check them for your team before you switch.
08Zoho Projects integrations
The Zoho Projects integrations we set up most link sales, billing, people and files: Zoho CRM, Zoho Books, Zoho People, Zoho Sprints and Zoho WorkDrive, plus Microsoft Teams, Slack and Google Workspace. Hover or tap a tile to see which tasks, hours, invoices or files move with each project.
Zoho Projects
Zoho CRMProjects link to deals and accounts, with tasks and comments in sync.
Zoho BooksApproved time logs and finished phases become invoices. Expenses come along.
Zoho PeopleProjects and time logs line up with Zoho People timesheets.
Zoho WorkDriveDrawings, contracts and files linked to the right project or task.
Zoho AnalyticsReady-made project reports plus dashboards blended with finance data.
Zoho DeskA support ticket that needs real work becomes a project task.
Zoho CliqProject updates and task alerts in your team channels.
Zoho Flow & APIsNo-code links to other apps, or webhooks and APIs for anything custom.09What we build
Every Zoho Projects implementation gets its own scope and a fixed price in a signed BRD. Most rollouts we run follow one of these four shapes. Already on Zoho Projects and it feels messy? We often start by cleaning up templates, statuses and permissions, then add Blueprints and billing. After go-live, our Zoho Projects support and training keep new PMs up to speed.
Quick start
Fixed price, agreed in a signed BRD
Field & construction
Fixed price, agreed in a signed BRD
Migration
Fixed price, agreed in a signed BRD
Projects + the rest of Zoho
Fixed price, agreed in a signed BRD
10Before you switch
Plain answers on Zoho Projects pricing, Asana and monday.com migration, Gantt charts and setup. Don’t see your question? Ask it on a discovery call. The first one is free.
Zoho Projects is Zoho’s online project management software. It covers task lists, phases (formerly milestones), Gantt charts with dependencies, critical path and baselines, Kanban boards, timesheets, budgets, an issue tracker, Task Blueprint approvals, portfolio dashboards and mobile apps, and it connects to Zoho CRM, Zoho Books and the rest of Zoho.
Zoho Projects is priced per user. Billed yearly in USD, Premium is $4 per user a month, Enterprise $9 and Ultimate $14. Billed monthly, they are $5, $10 and $15. There is a free plan for up to 5 users with a limit on projects. Setting up Zoho Projects with us is its own fixed price, written into a signed BRD before we build a single template.
For teams that need real scheduling, Zoho Projects usually wins on price and depth. Zoho Projects Enterprise includes critical path and baselines for $9 per user a month billed yearly, while Asana Starter is $10.99 and Advanced, with time tracking and workload, is $24.99. Asana can still suit teams that mostly run lightweight task lists and already know it well.
monday.com Standard is $12 per seat a month with a 3-seat minimum, and Smartsheet Business is $19 per member a month, both billed yearly. Zoho Projects Enterprise is $9 per user and adds critical path, baselines and timesheets with approvals. monday.com is strong on visual boards and Smartsheet on grid-style planning, so we compare them honestly on a call.
Yes. Zoho Projects has Gantt charts where you can drag tasks and link them with finish-to-start, start-to-start, finish-to-finish and start-to-finish dependencies. Critical path, baselines and dependencies across projects are part of the Enterprise and Ultimate plans.
Yes. With the Zoho Finance integration, approved time logs in Zoho Projects can be invoiced through Zoho Books or Zoho Invoice, expenses can be recorded against the project, and fixed-fee work can be invoiced by phase or task. We set the billing method per project and the cutoff date for hours already billed.
Yes. Our Zoho Projects migration covers Asana, monday.com, Smartsheet, Microsoft Project, Trello-style boards and spreadsheets. We map projects, task lists, tasks, owners, dates, dependencies, custom fields and files, rebuild automations, run a test you review and switch over between phases so live work keeps moving.
It depends on how many project types and templates you need, how much history moves across and which integrations you want. The signed BRD lists every template, migration and integration, and the delivery schedule gives each a date, so your PMs know when they switch over before we start.
Yes. Zoho Projects for small business starts free for up to 5 users, and Premium is $4 per user a month billed yearly with unlimited projects, timesheets, budgets and Blueprint. A 10-person team on Premium pays $480 a year in licenses.
Yes. Construction, solar and install teams use phase templates with dependencies, Blueprints for permits, inspections and change orders, crew timesheets from the iOS and Android apps, and critical path reports to see which delay moves the finish date. We set these up for contractors across Southern California and the rest of the US.
Yes. Zia, Zoho’s AI / SI assistant, is available from Premium. It can summarize task comments, create tasks and subtasks, translate, transcribe voice notes and surface insights, and Zoho Projects supports MCP for connecting outside AI models.
The Zoho Projects integrations we set up most are Zoho CRM, Zoho Books, Zoho People, Zoho Sprints, Zoho WorkDrive, Zoho Analytics, Zoho Desk and Zoho Cliq, plus Microsoft Teams, Slack and Google Workspace. For anything else we use Zoho Flow, webhooks or the Zoho Projects API.
Yes. Our Zoho Projects consultants stay on after go-live for support, new templates and automations, and Zoho Projects training for new project managers and crews, online or on-site in Southern California.
Yes. Zoho Projects has mobile apps for iOS and Android, so crews can see their tasks and log timesheets from the job site. At $4 a user on Premium, billed yearly, it is cheap to put everyone on the job in the app, and approved hours can then be invoiced through Zoho Books.
SI stands for super intelligence. In September 2026 a US executive order asked federal agencies to use “super intelligence” or “SI” in place of “artificial intelligence” in official communications. Most businesses still say AI, so we use both terms.
11How a Zoho Projects rollout starts
Four steps fix the scope, the schedule and the price in writing before anything gets configured. A small team moving off spreadsheets is often scoped on the first call. Bigger jobs, like moving a PMO with years of Microsoft Project files, may need a paid scoping and BRD phase, and we’ll quote that up front.
Zoho Projects rollouts run online for teams across the US, Canada and Latin America; we come on-site in Southern California when PMs or field crews want hands-on training.
From kick-off to go-live, the rest of the process is on one page. See how we work →
12Let’s talk
Book a free consultation with Elite Tech Global. We review your Zoho, AWS, Shopify or WordPress setup, show where AI / SI agents can save time, and agree the next step. If we work together, every requirement and a fixed price go into a signed BRD before the build starts.
Real people, one team. Led by co-founders Ikramul Karim and Khris Kakosimidi, and a 40+ member team across Zoho, AWS and AI.
Thanks, we’ve got it.
We’ll review your request and email you to set up your free consultation. Prefer to pick a time now?
Book a call
